HKEAA
HKEAA-Online Registration for Public Exams


UNIVERSITY OF LONDON EXAMINATIONS - (LLB only) Oct 2019
Notes for Person Entering for the Examinatons
Undergraduate Laws (LLB)  - October 2019

Please read and ensure that you have understood these instructions before completing the HKEAA Examination Application Form. The Hong Kong Examinations and Assessment Authority (HKEAA) shall not be responsible for incorrect entries.

1. Eligibility
 
Before submitting examination applications to the HKEAA, candidates should make sure that they are eligible to sit for the University of London (the University) examinations Undergradute Law (LLB) - October 2019 and all necessary programmes registrations and examination registration procedures have been fullfill.  The HKEAA shall not be responsible if a candidate is later found unqualified or unnecessary to sit for the examination entered or whose entry is rejected by the University.  Local examination fees or supplementary fees paid are NOT refundable nor transferable from one examination to another / a later examination or for other purposes. 
2. Registration Period
 

Candidates should first submit examination applications to the HKEAA by only one of the following registration methods during their respective registration periods and then complete the online examination entry task on the candidates’ University portal account before the entry deadline set by the University.

Registration Period Registration Office
Online Registration   In-person or by a Representative
20 August 2019 (8:30 am)
to
10 September 2019 (5:30pm)
  20 August - 9 September 2019
Monday - Friday: 8:30 am to 5:15pm
(Without Lunch Break)
Closed on Saturdays, Sundays and General Holidays 
International and Professional Examinations Division
Hong Kong Examinations and Assessment Authority
3/F, 17 Tseuk Luk Street, San Po Kong, Kowloon
Enquiries:        tel no.: 3628 8761 / 3628 8787
                        fax no.: 3628 8790
                        email address: ie3@hkeaa.edu.hk

Under special circumstances, the HKEAA may, at its discretion, admit a candidate after the above registration period.  A supplementary fee for late entry will be levied. (Local examination fees or supplementary fees paid are NOT refundable nor transferable from one examination to another / a later examination or for other purposes.

3. Registration Procedures
 
Candidate can register the examination by in-person / a representative or through online registration. For other examination months and programmes, please contact the HKEAA for details directly.

(A) Online Registration
Candidates may select “University of London Examinations” and follow the guidelines below to submit their registration and pay the required local examination fee online (online.hkeaa.edu.hk) within the registration period.

  1. Create a portal account on HKEAA online registration system with a valid email address before starting the registration.
  2. Start the registration after the portal account has been activated.
  3. Upload a valid signed digital image of the University’s Examination Entry Form at the time of registration.  
  4. A HKEAA reference number (8 digits) and a validation code (7 digits) will be issued once the required local examination fees are settled.  Local examination fees must be settled online by credit card as instructed. Only credit cards with “Verified by VISA” or “MasterCard Secure Code” will be accepted. Please make sure that the total amount of the local examination fees does not exceed the credit limit of your credit card. Please quote the HKEAA reference number assigned when making enquiries with the HKEAA in the future.  
  5. Candidates should also complete the online examination entry task by inputting the validation code in the format of (275-XXXX) into the University’s student portal before the entry deadline set by the University.  Please note there is a hyphen (-) in between.
  6. The HKEAA cannot accept any responsibilities for unsuccessful registration because of technical / network failure.

(B) Registration by In-person or by a Representative

The following documents must be submitted, by in-person or by a representative, to the Registration Office within the registration period.

(i)   A completed HKEAA Examination Application Form.

(ii)  A completed HKEAA Payment Record Form.

(ii)  Two PAPER COPIES of the University’s Examination Entry Form with the original signature of the candidate.

  • The HKEAA will retain one copy of the University’s Examination Entry Form and provide each candidate with a validation code (7 digits) which is marked on another copy.  Such copy indicating the validation code will be officially stamped and returned to the candidate for completing the online examination entry task on the candidates’ University portal account.  Please note that only PAPER copy of University's Examination Entry Form will be accepted and the HKEAA does not offer printing service.
  • On receipt of the validation code, candidates should access their University portal account and follow the instructions to complete the online examination entry task before the deadline set by the University.  The validation code is unique and cannot be used more than once or by any other candidates.  Please note that the examination entry will NOT be processed and the candidate is NOT ALLOWED to sit for the examination if he / she fails to complete the online examination entry task with the University.  It is the responsibility of a candidate to complete all registration procedures, including the online examination entry task, with the University.  The HKEAA shall not be responsible if a candidate who is consequently not permitted to take the examination by the University for any reasons, such as failure in completing the registration process, non-compliance with the programme regulations, etc.
  • For security purpose, the HKEAA will not provide the validation code to candidates over the phone.
  • Candidates who experience technical difficulties within the online examination entry task (e.g. unable to download their University’s Examination Entry Form from the student portal, wrong information shown on the University’s Examination Entry Form, unable to process the on-line payment of the Sterling examination fee, etc….) should lodge their enquires to the University directly.
4. Registration Documents
 

The University's Examination Entry Form can be downloaded from the University's student portal (https://my.london.ac.uk/)

HKEAA Examination Application Form can be downloaded from the HKEAA (www.hkeaa.edu.hk/en/ipe/ulondon/)

5. Local Examination Fees (fees payable to the "Hong Kong Examinations and Assessment Authority")
 
All candidates are required to pay local examination fees by one of the following methods. Local examination fees or supplementary fee paid is NOT refundable nor transferable from one examination to another / a later examination or for other purposes.
(A) Written Paper 
 
First course/module HK$[865]
Each additional course/module HK$[570]

(A) Online Registration

The local examination fees may be paid online (online.hkeaa.edu.hk) by credit card with "Verified by VISA" or "MasterCard Secure Code" function.

(B) Registration In-person or by a Representative 

Payment should be made upon registration at the HKEAA San Po Kong Office in credit card / EPS / by cheque payable to the "Hong Kong Examinations and Assessment Authority" for in-person registration.

6. Examination Timetables
 
Candidates must note that the local starting time is 9:00 am for the examinations to be held in the morning and 2:00 pm for the examinations to be held in the afternoon even if these may differ slightly from those given on the Unversity's Examination Entry Form and Admission Notice issued by the University.  Candidates may refer to the advance examination timetables published on the University’s website for reference.  Final examination dates will be confirmed in the Admission Notice issued by the University and the Supplementary Admission Notice issued by the HKEAA. 
Candidates should contact the University and the HKEAA if they have examination timetables clash.  They may be required to pay a supplementary fee for any special arrangement to be made, if available.
7. Supplementary Admission Notice
 
The examination venue, date and local starting time for each paper will be indicated on Supplementary Admission Notice.  Assignment of examination venues is decided by the HKEAA subject to the candidature of the papers, availability and capacity of the venues.  Examinations of different papers / durations may be held in the same examination venue. Request for change of the examination venue will not be accepted normally unless under very extreme circumstances.

For online registrants, candidates should login their portal accounts at the Registration Home Page when receiving the notification from HKEAA to download the HKEAA Supplementary Admission Notice and print it on a clean and blank A4 paper. (Note: No hard copies will be sent to online registrants by post.)

For in-person registrants, the HKEAA Supplementary Admission Notice will be sent to candidates by post about two weeks before the candidates’ first examination.  If candidates do not receive it one week before the commencing date of their examination, please contact the HKEAA at 3628 8761 (then press 2#319) / 3628 8787.

8. Withdrawal
 
Application for withdrawal from the examination after registration should be sent directly to the University for consideration.  Successful applications should be copied to the HKEAA. (email: ie3@hkeaa.edu.hk). Refund of University's examination entry fee is at discretion of the University.
The HKEAA shall not be responsible for any loss arising from withdrawals / changes to entries.  Once the withdrawal of papers is processed, it cannot be revoked.  Local examination fees or supplementary fees are NOT refundable nor transferable to another / a later examination or for other purposes.
9. Paper Entries
 

Candidates wishing to enter for the non-written paper(s), such as coursework, assignment, project, dissertation, etc. should confirm their entries of such paper(s) / module(s) with the University directly by completing the online examination entry task on their student portal.

Application for any paper entry changes after examination registration at the HKEAA should be submitted to the University for approval. Candidates should notify the HKEAA immediately of the changes (either on University’s or candidates’ request) and pay the supplementary fee plus the difference in examination fees (if applicable) to the HKEAA. 

NO refunds are payable in respect of any difference in local examination fees.
10. Postal Address
 
The Supplementary Admission Notices will be sent to candidates according to the address provided on the HKEAA Examination Application Form ( for in-person registration candidates only.)  Candidates who need to change their postal address after registration should complete and return the “Address Amendment Form” by fax (3628 8790), by email to ie3@hkeaa.edu.hk or by post to the HKEAA.  The Address Amendment Form can be downloaded from the HKEAA website (www.hkeaa.edu.hk/tc/ipe/ulondon/index.html#5). Candidates should also submit the address amendment request to the University separately.
11. Personal Data
 
Personal data of candidates are used by the HKEAA and the Examination Board for delivery of examination and assessment services.  Whether you provide the requested personal data is voluntary.  However, if you fail to provide all the data, or if any of the data are inaccurate or incomplete, the HKEAA may not be able to accept your entry or provide all or part of the examination and assessment services.  The personal data submitted may also be used for:
 
(a) assisting tertiary institutions and other government / public organizations in their admissions processes;
(b) assisting tertiary institutions and other government/public organizations in respect of their requests for information in granting scholarships;
(c) assisting tertiary institutions and other government / public organizations to confirm the candidates’ eligibility for financial assistance or other forms of subsidization, in which case, the necessary personal data of the candidates may have to be disclosed to the concerned organizations for verification;
(d) certifying candidates' examination results in response to legitimate requests;
(e) processing any refund or payment in relation to the examination;
(f) conducting educational research and analysis in an anonymous format in which the identities of candidates are not traceable; and
(g) marketing the services and products of the Examination Board (including examination services, courses, events, publications, and other examination materials or resources) subject to the consent of the candidates.*
 

The HKEAA may also transfer the personal data of candidates to third parties for use for the above purpose or other directly related purposes, including government / public organizations, schools and educational institutions, banks (for processing refund or payment), and service providers providing various administrative or technical services to facilitate the delivery of the examination and assessment services including but not limited to data punching, registration process, dispatch of examination documents, and the capture, disposal or other processing of data.

In compliance with the Personal Data (Privacy) Ordinance, access to all personal data will be made available, on payment of a fee, to anyone who can establish his / her right to be informed of such data as are retained by the HKEAA.  Please also note that candidates’ personal data / correspondence / other information received by the HKEAA may be referred to the Examination Board concerned for delivery of examination and assessment services and for any of the above mentioned purposes or other directly related purposes. In general, upon completion of an examination or examination series and all the connecting examination services, the HKEAA will transfer all such data to the Examination Board who will then assume full control of such data.  By then, candidates should approach the Examination Board direct for their personal data / information handling policies if necessary.

(*If you have given consent but wish to withdraw your consent for your personal data to be used for this purpose, please send a letter of request to the HKEAA.)

 
12. Disclaimers
 

The HKEAA shall not be responsible for any non-performance of duties where such non-performance has been caused by an act of God, labour strike, natural disaster, adverse weather, governmental action or intervention, or any other cause not reasonably foreseeable and beyond the reasonable control of the University or the HKEAA.

The HKEAA, including their contractors and subcontractors, shall not be liable to anyone claiming for any damages which are caused by, arising from or otherwise related to the failure of staff members, examination personnel or the examination centres to comply with the examination regulations, policies or procedures.