HKEAA
HKEAA-Online Registration for Public Exams


ABRSM Practical Exams - April/May 2019
 
Instructions to Applicants
 
GENERAL INFORMATION
ABRSM/The Authority reserves the right to allocate candidates to any examination session/venue within the examination period and cannot undertake to alter the appointments as specified on the admission forms. All candidates are required by the ABRSM to be present for examination at the time/venue specified on the admission forms. (See ABRSM Exam Information & Regulations 2019)
 
1. For each of the candidate(s) you are entering, please SCAN and save the image file(s) of the following before you start:
i. valid and offical HKID Card/Passport/Birth Certificate (for verification purposes only);
ii.Certificate/result slip/mark form at Grade 5 or above in Theory, Practical Musicianship or solo Jazz subject (for candidates entering for Grades 6-8 only);
iii.Certificate/result slip/mark form at Grade 8 Practical in the instrument being presented (or listed alternative) (for candidates entering for ARSM only);
iv.Doctor's certificate (for candidates with special needs only).
The image files should be in JPEG/JPG/GIF/BMP/PDF/TIFF format, each not exceeding 1MB (100dpi in black and white JPEG format is recommended).
2. Applicants will be asked to make payment online as part of the registration process. The Authority cannot accept any responsibilities for unsuccessful registration because of technical/network failure.
3. Please note that for on-line registration you can present a maximum of 30 candidates each time and each candidate may enter for TWO subjects.
4. This registration method is NOT applicable to candidates entering for the Diplomas (DipABRSM, LRSM and FRSM) or Ensembles Examinations.
5. Personal data of applicants/candidates are used by the HKEAA and the Examination Board for delivery of examination and assessment services. Whether you provide the requested personal data is voluntary. However, if you fail to provide all the data, or if any of the data are inaccurate or incomplete, the HKEAA may not be able to accept your entry or provide all or part of the examination and assessment services. The personal data submitted may also be used for:
i. assisting tertiary institutions and other government/public organisations in their admission processes;
ii. assisting tertiary institutions and other government/public organisations in respect of their requests for information in granting scholarships;
iii. assisting tertiary institutions and other government/public organisations to confirm the candidates' eligibility for financial assistance or other forms of subsidization, in which case, the necessary personal data of the candidates may have to be disclosed to the concerned organisations for verification;
iv. certifying candidates' examination results in response to legitimate requests;
v. processing any refund or payment in relation to the examination;
vi. conducting educational research and analysis in an anonymous format in which the identities of candidates are not traceable; and
vii. marketing the services and products of the Examination Board (including examination services, courses, events, publications, and other examination materials or resources) subject to the consent of the applicants/candidates.
The HKEAA may also transfer the personal data of applicants/candidates to third parties for use for the above purposes or other directly related purposes, including government/public organisations, schools and educational institutions, banks (for processing refund or payment), and service providers providing various administrative or technical services to facilitate the delivery of the examination and assessment services including but not limited to data punching, registration process, despatch of examination documents, and the capture, disposal or other processing of data.

In compliance with the Personal Data (Privacy) Ordinance, access to all personal data will be made available, on payment of a fee, to anyone who can establish his/her right to be informed of such data as are retained by the HKEAA. Please also note that applicants' /candidates' personal data/correspondence/other information received by the HKEAA may be transferred to the Examination Board concerned for delivery of examination and assessment services and for any of the abovementioned purposes or other directly related purposes. In general, upon completion of an examination or examination series and all the connecting examination services, the HKEAA will transfer all such data to the Examination Board who will then assume full control of such data.  By then, applicants/candidates should approach the Examination Board direct for their personal data/information handling policies if necessary.
If you have given consent but wish to withdraw your consent for your personal data to be used for this purpose, please send a letter of request to the Authority.
APPLICANT (AGED 18 OR ABOVE) INFORMATION NOTES
Please note that the candidates presented by teacher/studio/school/others as applicant can directly make application to the Authority for change of applicant (i.e. change the applicant to candidate/parent/guardian), subject to the payment of the related fee.
 
The term 'applicant' here refers to the person who accepts the responsibilities for:
1. reading and undertaking to abide by these Exam Regulations, ensuring that those connected with the exam are aware of relevant matters;
2. entering candidates, ensuring the accuracy of the information supplied, including name spellings, grades and exam subjects, and any specific needs;
3. explaining to the candidates that:
 
i. they may enter themselves for examinations or may be entered by a parent/guardian, a school, or a teacher of music;
ii. the applicant's name will appear on the candidate's certificate if awarded;
4. notifying the candidate of the exam date, time and venue;
5. receiving all communications regarding the entries made (including exam mark form/certificate) and disseminating all such communications to the candidates as effectively as possible.

Relationship with candidate
Please select the relationship between the applicant and the candidate(s) entered for the examination. If you are the candidate himself/herself, please choose 'CANDIDATE'.

Title/Surname/Given name/Given name first
Please select the title, then enter the surname and given name. The applicant's full details will be shown on the grade certificate as being the person who presented the candidate(s) unless you indicate in Section 2 that the name of an institution (e.g. a school or a studio) should be shown instead. If given name appears first in your identification document, please choose 'YES'. If you need more space for 'Given name', please make use of the space of 'Surname' by writing part of your given name in the 'Surname' field and vice versa.

HKID card no./Other official identification document no.
If you are a teacher, parent or guardian, please enter the applicant's HKID card number. If you do not have a HKID card, please then enter the other official identification document number. You may select "Not applicable" if you are not willing to provide this information. 

Telephone no./Mobile phone no./Fax no./E-mail
Please give your daytime contact telephone number, including mobile phone number, fax number and e-mail address. An acknowledgement will be sent to you via e-mail following successful registration and payment.

 
SCHOOL/STUDIO INFORMATION NOTES
If the candidate(s) is presented by an institution (e.g. a school or a studio), please enter its full name in this section. The institution will then be named on the certificates of the candidates presented. If you leave this section blank, the applicant's name as given in Section 1 will be shown on the certificate.
 
CORRESPONDENCE ADDRESS NOTES
Please give your full address in the following order. Leave a space between words and do not break up words at the end of the line.
          Flat/Room, Floor, Block
Line 1: Name of House/Building, Estate;
Line 2: Number and Name of Road/Street;
Line 3: District
Then, select area, i.e. HONG KONG, KOWLOON, NEW TERRITORIES or OUTSIDE HK.
 
CANDIDATE INFORMATION NOTES
Surname/Given name/Given name first
Please ensure that the name entered agrees with that on the candidate's Hong Kong Identity Card, Passport or Birth Certificate. If given name appears first on the identification document to be presented, please choose 'YES'. If you need more space for 'Given name', please make use of the space of 'Surname' by writing part of your given name in the 'Surname' field and vice versa.

Date of birth
Please select the day and month for the date of birth of candidate, and then enter the year.

HKID card no./Other official identification document no.
Please enter the candidate's HKID card number. If he/she does not have a HKID card, please then enter the other official identification document number.

Candidate's contact telephone no.
Please enter the candidate's daytime contact telephone number, preferably mobile phone number. This should be different from the one given in section 1 unless the candidate is entered by himself/herself/parent/guardian.

Subject
Choose the appropriate subject for every candidate. Some subjects are offered at certain levels only. Please check the 2019 syllabuses for details.

Grade
Please choose the appropriate Level/Grade for every candidate.

Interpreter
All examination is conducted in English. Choose 'YES' for candidates who need an interpreter (English/Cantonese) for Prep Tests, Grades 1 to 8 and ARSM. An additional fee of HK$160.00 per candidate per examination entry will be payable. The request must be made at the time of registration.

There are no tests in the ARSM which require a candidate to respond to questions from the examiner, so an interpreter is unlikely to be needed. However, ARSM candidates may apply for the ABRSM interpreter service if they wish.

ABRSM Interpreter Service in Hong Kong provides for full spoken English/Cantonese translation throughout the examinations. Interpreters communicate with Examiners fully in English and with candidates fully in Cantonese. Musical terms are also spoken in a standardized Cantonese format, unless these musical terms are Italian, French or German in which case they are not translated to either English or Cantonese, but spoken in the original language. Interpreters are unable to accede to any personal requests, beyond their brief, as set out above.

Special needs
Choose 'NO' if the candidate does not require special arrangements. If any of the other options is chosen, a doctor's certificate should be uploaded and submitted to the Authority at the time of registration. Please refer to ABRSM's website (www.abrsm.org) for details. For special requests other than those listed (e.g. using pedal extender), please contact the Authority at 36288721.

Area of exam preference
Please select the area where you would prefer your candidates to be examined. Your preference will be considered if given here. As the number of candidates and the capacity of examination centres in a particular area never exactly match, there can be no guarantee that your choice will be met. A list of codes is given below:
KLN (E) Tseung Kwan O, Kwun Tong, Wong Tai Sin, etc.
KLN (S&W) Lok Fu, Kowloon Tong, Yau Tsim Mong, Shamshuipo, Kowloon City, etc
HK (C&W) Causeway Bay, Happy Valley, Wan Chai, Central, Sai Wan, etc.
HK (E) Shau Kei Wan, Tai Koo Shing, North Point, etc.
NT (N&TP) Fanling, Sheung Shui, Tai Po, etc.
NT (ST) Shatin, Ma On Shan, Fo Tan, etc.
NT (W) Kwai Tsing, Tsuen Wan, Mei Foo, Lai King, Sham Tseng, etc.
NT (T) Tuen Mun
NT (Y) Yuen Long, Tin Shui Wai, etc.
NT(TC) Tung Chung
(Candidates choosing this area may be allocated to area NT (W).)
HK(S) Aberdeen, Ap Lei Chau, Stanley, etc.
(Candidates choosing this area may be allocated to area HK (C&W).)

Month
Please select the exam period that the candidate prefers to be examined. 

Candidates will be assigned to take the examination at a specified time between 9:00am and 5:15pm on any dates (normally from Tuesday to Saturday, excluding general holidays) during the entire examining period of the April/May 2019 administration. Month preference of examination will be considered if given here. It should be noted that appointments may be given for any time within the entire examining period subject to the availability of the ABRSM's examiners. There can be no guarantee that your choice will be met. ABRSM requires all candidates to be present for examination according to the date, time and place specified on the admission forms. (See ABRSM Exam Information & Regulations 2019)

Please note that the examination will normally start from the first or second week of April.

Session
This field is not applicable to candidates taking bulky instruments.

Only those who prefer to be examined in the morning are requested to complete this part by putting a tick in the appropriate box. As the demand for PM session is normally much higher (about 4 times) than that for the AM session, AM timeslots will first be allocated to those who prefer AM session, and the remaining timeslots (both AM and PM) will be allocated at random to the rest of the candidates. Still there can be no guarantee that the choice for AM session will be met.  Please note that AM sessions normally refer to the examinations taking place between 9:00am and 12:30pm while PM sessions refer to the examinations between 1:45pm and 5:15pm.

Grades 6, 7, 8 and ARSM
For candidates entering for Grade 6 – 8, please enter the year of passing the qualifying Grade 5 or above Theory, Practical Musicianship or solo Jazz subject examination.  For candidates entering for ARSM, please enter the year of passing the Grade 8 Practical in the instrument being presented (or listed alternative).
 
DOCUMENTS REQUIRED NOTES
Details are given in 'General Information' point 1. Image files of identification documents and doctor's certificate will be destroyed by the Authority after verification.
 
CONFIRMATION NOTES
All fees paid are not refundable and not transferable from one examination to another or from one candidate to another or for any other purposes. No entry will normally be accepted after the registration period.

Note: Please ensure the information supplied on the form is accurate, including candidates' name spellings, grades and exam subjects, and any specific needs. Once the registration data have been confirmed, a supplementary fee will be levied if the application for late entry/late payment/addition of interpreter service/change of subject/change of grade/rescheduling of examination within the same administration (i.e. April/May 2019)/change of applicant is approved.

The applicant agrees that the candidate(s) presented by them can directly make application to the Authority for change of applicant (i.e. change from teacher /studio /school / others as applicant to candidate/parent/guardian as applicant).  The applicant accepts the responsibility for distributing examination related documents to candidate(s) entered by them as effectively as possible.

The applicant also accepts that neither the ABRSM nor HKEAA shall be responsible for any non performance of duties where such non performance has been caused by an act of God, labour strike, natural disaster, governmental action or intervention, riot, or any other cause not reasonably foreseeable and beyond the reasonable control of the ABRSM or HKEAA.

The applicant also understands that the HKEAA, including their contractors and subcontractors, shall not be liable to anyone claiming for any damages which are caused by, arising from or otherwise related to the failure of staff members, examination personnel or the examination centres to comply with the examination regulations, policies or procedures.

The applicant also understands that the ABRSM Interpreter Service in Hong Kong provides for full spoken English/Cantonese translation throughout the Graded and Diploma examinations. Interpreters communicate with Examiners fully in English and with candidates fully in Cantonese. Musical terms are also spoken in a standardized Cantonese format, unless these musical terms are Italian, French or German in which case they are not translated to either English or Cantonese, but spoken in the original language. Interpreters are unable to accede to any personal requests, beyond their brief, as set out above.

The applicant should click 'Confirm, Submit Form and Go To Make Payment' after having checked the correctness of the information entered. This constitutes an understanding and undertaking to abide by the current regulations of ABRSM listed in ABRSM Exam Information & Regulations 2019 that are applicable to the ABRSM Practical Exams held in Hong Kong, and the conditions set out in the 'Instructions to Applicants', including those in relation to the use of my personal data. Any issues about the examination must be raised in writing within seven days after the examination.
 
Note: If the information and documents submitted are inaccurate or incomplete, the registration may not be accepted by the Hong Kong Examinations and Assessment Authority even though payment of examination fee(s) has been made.
 
ON-LINE REGISTRATION
On-line registration is available at online.hkeaa.edu.hk from 6 December 2018 (8:30 am) to 16 January 2019 (5:30 pm).

Late entry is available at online.hkeaa.edu.hk from 17 January 2019 (8:30 am) to 23 January 2019 (5:30 pm). A supplementary fee (HK$437.00) will be levied if an application for late entry is accepted.

POST-REGISTRATION COMMUNICATION
Candidate entry information checklist
A 'Candidate Entry Information Checklist' will be sent by post to the applicants for checking in end of February 2019. Please telephone the ABRSM Team if this document is not received by early March 2019.

Admission form & list of candidates
Admission forms together with a 'List of Candidates' will be sent to the applicants by post in end of March 2019. Please telephone the ABRSM Team if this document is not received by early April 2019. Applicants who registered the examination by online registration may login their accounts at the Registration Home Page to download the admission forms. Candidates should note carefully the date, time and place of the examination and report to the waiting room supervisors 15 minutes before the scheduled time. Examiners may refuse to examine late-comers. Each candidate should bring an official and valid identification document with English name which bears his/her photograph to the examination for identification purposes.

Release of examination result/despatch of certificates
Examination results will be sent by post to the applicants approximately 7 weeks after the date of the examinations. Applicants who registered the examination by online registration may login their accounts at the Registration Home Page to view the examination results. Certificates of successful candidates will be sent by registered post/local courier to the applicants in end of July 2019. Applicants who have not received their candidates' certificates should contact ABRSM Team within five months after the issue of certificates.  Otherwise, the certificates will be regarded as successfully received by the applicants.  Uncollected certificates will be destroyed five months after the issue of certificates.  After that, requests for uncollected certificate will be regarded as applications for replacement of certificates and supplementary fees will be levied.

Change of address
Applicants should inform ABRSM Team in writing if their address or contact telephone number has been changed. It is not necessary for the candidates to notify the Authority of their change of addresses.
 
SYLLABUSES & REGULATIONS
Attention is drawn to the requirements in the current syllabuses and particularly to the special notices printed on the inside front cover of the syllabuses and the 'Exam Information & Regulations' booklet. Limited free copies of the syllabuses are available at the International and Professional Examinations Division of the Authority. They may also be sent to candidates upon request and provision of a stamped (postage: HK$7.30) and self-addressed A5 sized envelope. They can also be downloaded from ABRSM's website (www.abrsm.org).

Any issues about the examination must be raised in writing within seven days after the examination.

Please note that ABRSM and HKEAA are unable to become involved in any arrangements between exam studios and applicants/parents/candidates with regard to pre-exam preparation.

The examination data including entry records, question papers, answer scripts and results, if any, will normally be destroyed and erased from the computer system 6 months after the examination date. Therefore, all examination documents including candidate information checklists, admission forms and mark forms, if any, cannot be re-issued after destroy and erase of data.

General
Playing one or more of the prepared pieces from memory is optional. Candidates playing from memory must bring copies of the pieces for the examiner's use. No one is allowed to listen outside the examination room, nor is anyone allowed to remain near the door except the waiting room supervisors or other representatives of the ABRSM. Candidates may not bring any unauthorized material or equipment into the examination room. Any candidate infringing this rule may be disqualified. Examinations will be conducted in English.

Photocopies
Examiners in the past reported cases of candidates playing their pieces from photostat copies. Candidates are reminded that the copyright law forbids the reproduction of published materials and action may be taken against those who present themselves for examinations using photostat copies of the test pieces. Examiners have been asked to report any such cases which come to their notice. Examiners may refuse to examine candidates who do not observe this regulation.

Wrong music pieces
Candidates offering a wrong piece or study or not being prepared to perform the whole of the work specified in the current or previous year's syllabus for the Grade under examination will be liable to disqualification. Teachers and candidates are requested to pay particular attention to Regulation of the current 'Exam Information & Regulations' booklet.

Accompanists
Candidates must provide their own accompanist in instruments where an accompaniment is required. Their teacher may act as the accompanist but the examiner will not do so. Accompanists must therefore be punctual. Particular attention should be paid to the capability of the accompanist. A poor accompanist can jeopardize the success of a soloist particularly in the higher grades where the set pieces call for a high degree of technical proficiency from both players.

Stringed & wind instruments
Candidates examined in stringed or wind instruments are reminded that their instruments need to be tuned to the piano in the examination room immediately before the examination either by themselves or the accompanist. According to the syllabus, in Grades 1-5 the teacher or accompanist may tune the candidate's instrument (or advise on tuning) before the exam begins. The examiner will not do so. In Grades 6-8 and ARSM candidates must tune their instruments themselves.

Aural test
Candidates should refer to the current (i.e. 2019) syllabuses.

Bulky instruments
Applicants and candidates examined in the following subjects should make their own arrangements for their exam venue.  Their instruments should be set in a suitable room, which is easily accessible and free from noise and other disturbances.  Transportation for the examiners must be provided without cost to ABRSM or the Authority.  Please refer to the syllabus for details.  Applicants will be contacted later to provide details of the examination venue.

As stipulated in ABRSM Exam Information & Regulations, applicants hosting a Visit have a duty of care towards examiners as well as candidates and their escorts and, as such, they are advised to carry out a risk assessment and to make appropriate arrangements to comply with health and safety legislation. ABRSM or HKEAA cannot accept liability for any damage, injury, expense or loss (including consequential loss) incurred during the course of a Visit.
 
02   Organ   06   Double Bass   08   Harp
31   Ensembles   41   Harpsichord   44   Percussion

 
CONTACT DETAILS
Enquiries concerning the examination should be sent to:
International and Professional Examinations Division
Hong Kong Examinations and Assessment Authority
Address: 3/F, 17 Tseuk Luk Street, San Po Kong, Kowloon
Telephone No. :

36288721 / 36288787

(Our outbound calls will have caller display with phone number starting with “3973” for identification.)

Fax No. : 36288792
Email : ie2@hkeaa.edu.hk